Small businesses: Guide to managing corporate travel

business travel for small businesses

For small businesses, establishing a business travel system can be challenging. Thus, travelling for business is as important for small companies as for large groups. It is, in fact, the step that can lead to the success of the business. 

Here are important tips to follow to successfully manage your company’s corporate travel.

1. Expense control

To start with, narrowing down the number of business travelers can help small businesses manage their corporate travel. 

  • Review your travel objectives and evaluate the previous ROI
  • Decide who travels, for what, and when
  • Choose travel periods when possible: the prices are different according to the seasons
  • Use a travel management tool that allows expense tracking and bookings approval system 

By applying the above points, small businesses can control their travel budget while maintaining an effective corporate travel strategy. 

2. Consolidate business travel

After deciding who travels, look for a travel management solution that centralizes the whole traveling process from bookings to payments, to reporting. Consolidating travel is important for small businesses as it allows to lower travel costs. Using one tool is for sure lower in cost than multiple tools.  Moreover, opting for the latest technologies in the field such as Ayruu solution will save you money and time, and as a result a better return on investment for your company.

3. Clear and easy-to-understand travel policy

Travel policies are made to control travel expenses. It outlines the guidelines to follow when booking a business trip. Ayruu allows small companies to create and animate their travel policy in a few clicks. Our corporate platform offers you the possibility to send your travel policy to your travelers according to your preferences. To clarify more, you can send the whole document or just a few to particular travelers, modify the guidelines, delete parts of the document, etc.

The objective behind this feature is to allow companies to build their travel policy around their travelers and offer them a better travel experience. 

4. Choose car rental /carpooling instead of taxis

Comparing mobility choices and prices can be helpful to manage small businesses’ travel budgets. Choosing to carpool instead of taxis can save a small business’s budget. Besides, it is helpful for both the company and the environment as it saves carbon footprint. 

5. Shared accommodation instead of hotels

Shared rooms can be uncomfortable for employees. However, as a small business, travel managers can discuss this choice with travelers. Shared accommodation can be a money-saving alternative, especially in periods when hotel prices are higher.

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