Optimising the business travel payment process is crucial for a better corporate travel strategy. Small-size companies and large groups both need to understand the difference between the different methods and choose the one that best suits their needs.
1. Traditional payment procedures
Traditionally, when employees go on business trips, they usually advance the expenses to their own accounts, enter the expenses incurred into an Excel file and, at the end of the trip, print out the expense sheet and attach the corresponding receipts, then forward them to the administration department for approval. Once approved, the data is entered into the company’s central accounting system for processing and reimbursement.
2. The modern payment procedures
To get rid of all this process, and remove advancing expenses and refund procedures, we allow you to be flexible and choose the payment method that you need. We provide our clients with multiple payment methods to use for their business trips.
Virtual cards
Direct Debit
Bank transfer
Deposit account
3. Why should you rethink your payment methods?
Choosing a business travel solution that implements different payment methods is important to prevent time and money loss.
No more advanced payment
Your employees are no longer obliged to advance payment by themselves. Advancing personal money can be intimidating for employees, especially for a huge amount of money. Moreover, the refund procedures take time according to the workload and travellers will need to wait after finishing their trip, to justify the expense, verify the reports, and finally proceed to the reimbursement. Isn’t it a complicated way of travelling?
No more expense reports and less stress
Providing companies with payment methods will allow them to delete the advanced payment and therefore expense reports. If your company pays for all the reservations and plannings of the corporate travel, your travellers will focus on the work instead of the payments and expense reporting.
Keep expenses on track
Do you know that in a study on ‘Expense report fraud’ 61% agreed with the statement ‘most people increase the miles/kilometres travelled when claiming expenses?
Also, 39% of those polled agreed if they are travelling for work they deserve a little treat on company expenses.
Along with the several payment options, Ayruu provides you with tracking and reporting about your company’s spending, reservations, destination, and much more. This way, travel expenses are tracked and as a result, the possibility of fraud is limited.
No added fees since payments are made directly with the travel supplier
Using our mobile aggregator, you will be in a direct link to the travel supplier. Ayruu limits the number of intermediaries and takes no fees for your transactions.
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