Business travel might be fun for some employees who are patient about travelling the world. However, others are looking for how to overcome stress before, during, and after the corporate trip. We gathered the most essential points to focus on in order to achieve a peaceful and organized trip.
1. Before business travel
Business travel checklist
As you may know, preparing to-do lists and checklists is efficient to organise anything in life. Writing down our thoughts, tasks, missions, etc helps to reduce stress and tension. So to start with, we recommend business travellers prepare a business travel checklist here are our articles about a business travel checklist and what should you put in your suitcase for corporate travel.
Risks assessment
This tip is for an office manager or travel assistant. Any business trip can be subject to risks and dangerous situations. To improve traveller-wellbeing and distress the employees, companies should identify the potential risks. These risks can be categorised as follows:
Risks related to the travellers
Risks related to the environment
Country security Crime rate.
2. During the business trip
Access to the travel timeline
During the trip, travellers need to access all the needed information and documents. We recommend using a business travel aggregator that centralises all the travel itineraries in one timeline. Ayruu offers this feature to prevent travellers from looking at different emails and websites for their tickets and information (hotel addresses, dates, check-in time, etc)
Be in the nearest hotel for your business needs
To prevent stressful events and delays, opt for having accommodation near your business meetings. We all know that transportation and distance are very stressful. For that, we recommend looking for the nearest hotels. Ayruu has developed a feature to allow the app users to select the nearest accommodation for their business trip.
Taxis and car rentals already planned
Some corporate trips require a lot of movings from one meeting to another. In this case, business travellers might need to call a taxi, Uber, or rent a car. To reduce last-minute stress, plan your car rental or taxi ahead. Our business travel booking solution allows you to plan the whole travel itinerary including your taxi and car rental. Our solution was developed around the travellers’ needs and answered every detail possible.
Travel Assistant on the go
Ayruu proposes an AI travel assistant called Mya to assist travellers on the road. This helps in reducing stress for your employees. Having a bot that directly responds to your question is a cool feature that you should think about for your employees.
3. After your awesome business trip
Automating expense reports
One of the most stressful aspects of a business trip is preparing expense reports. In fact, expense reports it is not only after the trip. During the whole trip, travellers are meant to collect all their invoices and recipes in order to join them as proof with their expense report or Excel table. By the way, we recommend reading our article about how to avoid using Excel for your expense reports management.
Choose a business travel solution that automates expense report management. As a result, you avoid cost advancement and refund procedures.
Next trips already planned
This tip is mainly for frequent travellers who are all the time on the road for business. One important tip to think about is planning many trips at once. This might seem complex if you use a traditional booking system. However, using technology such as Ayruu, you can create as many trips as you want in a few clicks on your mobile app. we dispose of a timeline feature that regroups all your trips. For instance: A trip to London/a conference in Paris/a Client meeting in Spain, etc.
Our solution is quick to put in place and requires no technical learning. We make sure to provide user-friendly features for the best of our clients
You can always as for a demo here.
